Meeting of the Stapleford Town Council to be held on Friday, 2nd September 2016 at 7:30p.m
Meeting of Stapleford Town Council
Friday 2nd September 2016 at 7.30p.m.
In the Carnegie Centre, Warren Avenue, Stapleford, Notts.
AGENDA ( The Agenda can be downloaded here>>>>> Town Council Agenda 2.09.16 )
1 Apologies for absence
(The Town Clerk will report any apologies for absence she has received in writing prior to
the start of the meeting.)
2 Declarations of interest
(Members will be invited to declare any interests they may have on any item to be
discussed at the meeting. They will also be advised that should it become apparent to any
Member during the meeting that they do have an interest in a particular item they should
alert the Chair and the Town Clerk immediately.)
3 Minutes of the Town Council Meeting held on 29th July 2016
4 Request(s) made by any member of the public to address the Town Council
5 Mayor’s Engagements
6 Remembrance Sunday
(To receive feedback from The Town Clerk)
7 Town Centre Management Team (TCT)
(To receive feedback from The Town Clerk)
(To receive: Feedback as appropriate)
10 Neighbourhood Planning
Feedback regarding this matter
. Terms of Reference for this Project
I. Broxtowe Borough Council: Site Allocation Potential Additional Sites Consultation
Please go to: www.broxtowe.gov.uk/part2localplan
II. via (Nottinghamshire County Council): Lower Orchard Street, Middle Orchard Street, Stapleford, -Potential Parking Restrictions, Monday to Saturday 9.00a.m.-5.00p.m. (TRO 5219) Please go to: www.nottinghamshiregov.uk/thecouncil/democracy/have-your-say/consultations/
12 Items For Future Agenda
(The Leader of the Town Council invites Members to submit items for inclusion on future
Agenda for Town Council Meetings. Any items submitted this evening are not for
discussion at this meeting but may be considered for a future date.)
(To note the payment schedule.)
14 Date of next meeting. The next Meeting of Stapleford Town Council will be held on
Friday 14th October 2016 at 7.00p.m.
Minutes to the Stapleford Town Council Meeting held on 29th July 2016 ( The Minutes can be downloaded here>>>> Town Council Minutes 29.07.16 )
TOWN COUNCIL MEETING
HELD ON 29TH JULY 2016
Cllr Ms C Bollan Cllr R Darby
Cllr A Britton Cllr P Ensor
Cllr R Browne Cllr Mrs S Ensor
Cllr D Grindell
Mrs A J Hull
Cllr I Lawton
Cllr J Longdon
Cllr R MacRae
Cllr D Pearson
Cllr C Rice
36/2017 Apologies for absence
Apologies for absence were received from Councillors: Ms J C Goold, E B Hull, J McGrath,
Mrs S Roome and Ms J M Townend.
Declarations of interest
Councillors: R Darby and Mrs A Hull declared a non-pecuniary interest regarding the Town
Councillors: R Darby, J Longdon, J McGrath, R MacRae, and C Rice declared an interest
regarding any matter relating to Broxtowe Borough Council by dint of their status as serving
Councillors on Broxtowe Borough Council.
Councillor: R MacRae declared a non-pecuniary interest regarding the Town Centre Team.
Councillors: R Darby and C Rice declared an interest regarding item 11 Brookhill Street/Derby
Minutes of the Town Council Meeting held on 17th June 2016
The Minutes of the Town Council Meeting held on 17th June 2016 were approved and signed by
the Deputy Town Mayor.
39/2017 Request(s) made by any member of the public to address the Town Council
A request had been received from Mr B Redgate of Brookhill Street to address the Town Council
regarding Item 11.
Mr Redgate informed the Meeting that he was not speaking on behalf of anyone but individually.
He wished the Town Council to appreciate the problems that residents of Brookhill Street and
adjacent streets were experiencing due to the heavy volume of traffic using Brookhill Street: as a
rat run, cars speeding, lorries exceeding weight restrictions, parents driving selfishly during the
school run time periods. In his opinion the serious road traffic accidents in this area would be the
result of the current situation in this area of Stapleford.
The Chair thanked Mr Redgate for his comments.
40/2017 Christmas Lights Switch On
The Deputy Town Mayor, (as Chair of the Meeting), welcomed Mr Alex Khan from Broxtowe
Borough Council, who gave a presentation relating to the Christmas Switch On in the Town.
Mr Khan thanked the Meeting for the opportunity to address them in relation to the new
arrangements for the Christmas Lights Switch On event. Members were aware that the Town
Council had previously ran this event on a very tight budget, (£300) and that three years ago had
relinquished the management of the Switch On the Town Centre Team (TCT), through Broxtowe
Borough Council and had contributed to the cost of the day.
Broxtowe Borough Council had now decided that the event was more appropriately run by the
Events Team within its organisation and that this section, managed by Mr Khan would now be
responsible for the organisation and provision of the Christmas Switch On’s throughout Broxtowe
and that the TCT would no longer be directly involved in funding the event.
However, this meant that in order for the event to go ahead the Town Council would need to match
fund the expenditure at an estimated cost of £2,000. It was noted that if the Town Council did not match fund the Christmas Lights Switch On the event would be very much diminished in its production and would be unlikely to meet the aspirations of local residents following the events held in the last three years.
The Town Clerk explained to Members that should the Town Council be mindful to fund this
project it could do so by:
- Taking some funds from Reserves to pay for it this year and using monies held in civic
costs and expenses to meet the total.
- It would need to precept to recover any monies to return to Reserves in the next financial
- Further it would need to precept in future financial years to meet the funding of this event.
There followed considerable discussion on this matter and Councillor MacRae expressed his
extreme displeasure that Broxtowe Borough Council had deemed it necessary to alter the previous
arrangements. Councillor Pearson was very concerned regarding the financial implications of this
project and its long term implications for the Town Council’s budget. However, Councillor Pearson
also felt that it would be unpopular with the general public if the event did not go ahead and/or was
Mr Khan informed the Meeting that he would organise a steering group to discuss the organisation
of the event and that he would invite local Councillors, members of the community, and local
businesses to be part of this group. The Town Clerk would bring such an invitation to a future
Meeting of the Town Council for a decision on who would represent the Town Council on this
Following discussion the Meeting upon a motion; proposed by Councillor D Grindell and
seconded by Councillor D Pearson, agreed that it was desirable, to match fund the Christmas Lights Switch On up to a maximum of £2,000, match funding, in the financial year 2016/17. Further it was:
- That the Town Council should agree to match fund the Christmas Lights Switch On in
Stapleford up to a maximum of £2,000, match funding, in the financial year 2016/17.
- 11. That the necessary monies should be found from the current civic budgets, if possible
and that any shortfall should be taken from Reserves during this financial year, 2016/17.
Ill. This expenditure would be considered as part of the budgetary process for the financial
year 2017/18 and thereafter and the Town Council would need to consider carefully how it
would continue to fund this event.
The Chair thanked Mr Khan for his presentation.
At this point in the Meeting the Town Clerk craved the Chair’s indulgence and requested that Item
11 be brought forward prior to discussing Mayor’s Engagements. This request was granted.
The Town Clerk further reminded the Meeting that Stapleford Town Council was not a Highways
Authority and that it had no powers to alter the provision as currently executed.
Members were asked to note that Stapleford Town Council was a statutory consultee and that Nottinghamshire County Council (NCC) was the Highways Authority and that local Councillors: Stan Heptinstall and Mrs Jacky Williams were the Councillors to contact in relation to this matter.
A large number of local residents were in attendance under the false impression that this was an
open meeting to discuss traffic problems on Brookhill Street and not a full Meeting of the Town
Council. The Town Clerk apologised to local residents who felt they had been misinformed but
could only assure them that this was not due to the Town Council and she had no idea who had
invited them to attend this Meeting under false pretences.
The Town Clerk thanked residents for attending and informed them that the Town Council was
delighted to welcome them to the Meeting.
Councillors: R Darby and C Rice declared an interest regarding the following item:
Brookhill Street/Derby Road.
Councillor C Rice, Deputy Town Mayor, vacated the Chair for this item and it was agreed that Past Town Mayor, Councillor Mrs A Hull would take the Chair for discussion of this item only.
41/2017 Brookhill Street/Derby Road
Cllr MacRae informed the Meeting that he had requested that this item be placed on the Agenda
for this Meeting due to the strong feeling expressed by local residents that the traffic management
in and around Brookhill Street/Derby Road was unacceptable and that traffic calming measures were urgently required. He further informed the Meeting that an on line petition was available regarding this matter.
Councillor Darby was concerned that as the Ward Member for Stapleford South West he was not
consulted regarding this petition. Members were informed, by Councillor Darby, that he had
continuously, raised issues relating to the traffic problems in this area at all Council levels. He
also questioned why Councillor MacRae, who did not represent this area, was involved in this
matter. The Town Clerk advised Councillor Darby to raise this issue with the Chief Executive
and/or Borough Solicitor if he needed assistance regarding this matter.
Following discussion it was agreed that the Town Council would make the Carnegie Centre
available as a venue for a public Meeting to discuss this matter. Further the Town Clerk was asked
to contact Nottinghamshire County Council informing it of the Town Council’s concerns re the
issues of traffic management in this area.
Residents were also advised that they should write/email NCC with their views and not merely
sign a petition.
Following this item a ten minute adjournment was called.
42/2017 Mayor’s Engagements
The Town Clerk thanked Dr Brendan Laverty for his assistance at a number of events by providing
photographic services. These photographs were on display in the main hall and Members were
encouraged to view them. Attention was particularly drawn to the Saxon Cross, Wm Lilley Fete
and Blue Plaque events.
Councillor Rice, Deputy Town Mayor, informed the Meeting that he had deputised at a number of events since the last Meeting. As always he had thoroughly enjoyed representing the Town Council particularly at the Wm Lilley Fete and the opportunity it had given him to say goodbye to retiring Head Teacher Jeanne Wilson and express the good wishes of the Town Council on this occasion.
43/2017 Broxtowe Borough Council: Annual Town/Parish Meeting
The Town Clerk and the Leader of the Town Council had attended this event and reported that the
Meeting had discussed Neighbourhood Planning, Green Spaces, Precepting and Grants to
Councillor MacRae declared an interest in the following item.
44/2017 Town Centre Management Team (TCT)
The Town Clerk reported that she had attended a recent meeting held by the TCT. For Members
information the Town Clerk reported that the TCT:
- Was still investigating the provision of free wifi in the Town Centre.
- Was looking at producing a newsletter. (The Town Clerk had suggested an item on
Neighbourhood Planning but the TCT did not wish to include this matter in its publications.)
- Was not happy at losing the management of the Christmas event.
Further she asked the Meeting to recall that she had supplied Anna Soubry M.P. with a list of major
retailers in Stapleford who she, as the minister responsible for small business, could write to and request that such businesses support the Hanging Baskets Project. To date no reply had been received.
This report was noted.
Councillor Grindell requested that the Town Councils gratitude for the commitment of its staff to
the administration/management of the allotments be noted.
46/2017 Neighbourhood Planning
The Town Clerk reported that an open meeting, re this matter, had been held and that a number of individuals had expressed their willingness to be involved in this project. It had been agreed that a meeting for those interested in forming a Neighbourhood Planning Steering Committee would be held on 23rd August 2016 at 7.30p.m. any Member of the Town Council or resident of Stapleford who was interested in being involved in this project was most welcome to attend this Meeting.
Councillor MacRae, yet again, criticised the process and objected to the way the Town Council
had gone about this project. The Town Clerk explained, once again, to Councillor McRae, that the
effort and content of this project needed to be undertaken by the Steering Group, made up of
Councillors and local residents and that it was for this forum to now go forward to work towards a
Following discussion it was agreed that a report would be made to the Meeting of the Town Council regarding the outcome of the Neighbourhood Plan to be held on 23rd August 2016.
47/2017 Drugs in Stapleford
Councillor MacRae had requested that this item be placed on the Agenda for this Meeting. He was most unhappy with the level of drug activity in the Town and wished the Town Council to write to Nottinghamshire Police requesting increased police patrol levels.
Councillor Pearson, as Leader of the Town Council, stated, while he did not dismiss the problems
of drug related activities in the Town, he did not feel it was the major issue it once was. Further he
was aware that Police activities being carried out were not always visible to the general public and
that a number of investigations were always being undertaken without publicity. Councillor Pearson further reported that ‘drugs’ had been made a priority at the last meeting of Priority Setting Meeting with Nottinghamshire Police.
A number of local residents were not happy regarding the inclusion of this item on the Agenda and had approached the Town Clerk stating their disquiet and their feelings that it gave the wrong impression of the Town.
Following discussion it was agreed that the Town Clerk should write to the Police and Crimes
Commissioner requesting that he set up a campaign in Stapleford to highlight the problems related
to drug taking and its associated activities.
Document 1 :5
48/2017 Stapleford Matters
Boundary Brook: The Town Clerk together with Councillors: D Pearson, Mrs S Roome and J Longdon (attending in his capacity as a Broxtowe Borough Councillor) had attended this Session. The Environment Agency was investigating ways to alleviate flooding in this area and information
would be reported to the Town Council as and when it was received.
Conditions of Roads in Stapleford: It was noted that this matter was being considered by a number
of officers and forums and that information would be to the Town Council as and when it was
Further, Councillor Pearson reported that at the last Traffic and Transport Meeting it had been noted that Derby Road/Nottingham Road/Church Street had been inspected by NCC and judged to be in a safe condition
Nottinghamshire County Council: Needs of Stapleford – correspondence from Councillors: A Rhodes,
Stan Heptinstall re contact from the Rt Hon. Anna Soubry re: Needs Of Stapleford, -need for
improvements to the Town Centre Area-Noted.
50/2017 Items For Future Agenda
It was noted that there are a number of items to be reported back to the Town Council and no
further items were requested at this Meeting.
Payments were noted.
The Town Clerk further reported and asked Members to note that the NJC had informed the Town
Council that the Local Government pay claim had been settled from 18t April 2016 through to 318t
March 2018 at 1 %. This rise had been budgeted for.
52/2017 Date of Next Meeting
The next meeting of the Town Council would be held on Friday, 2nd September 2016, commencing
at 7.30 p.m. at the Carnegie Centre. Members were asked to note the later time of this Meeting
due to the Awards for the Garden Competition being made that evening.
Councillors were cordially invited to join the Deputy Town Mayor at this occasion, which will
commence at 6.30p.m.
The Deputy Town Mayor also took this opportunity to welcome newly elected Town Councillor, Ms
Carla Bollan to the Town Council.
Meeting closed: 9.25p.m.